Saratoga Springs High School Student Handbook - Saratoga City School District

Student/Parent Handbook 2023-2024

Dear Students & Families,

Welcome to Saratoga Springs High School. Whether you are a new or returning student, we are excited to have you here with us as we begin the 2023-24 school year!

The beginning of every school year presents us with the opportunity to start anew. This year, I hope that you will take on some new challenges, whether it be academically or socially. Coming in with a positive attitude and perseverance to succeed will help make this year a great experience and hopefully a year to remember.

Through our courses and wide range of co-curricular activities, the administration, faculty and staff fully expect that our students will develop their abilities, exhibit responsibility and value learning. Our student handbook presents essential information about Saratoga Springs High School, its opportunities, rules and guidelines.

All students and their Parents should carefully read through our handbook. This document is a thorough resource that will answer current questions and many that will arise throughout the year. Familiarity with its contents will help facilitate your success this school year.

Saratoga Springs High School has a tradition of excellence in all areas. At our high school, we encourage students to take full advantage of the extensive learning opportunities that are offered. We are proud of the past accomplishments of our students and have great confidence that this year’s students will get involved, make responsible decisions and work their hardest to accomplish great things and further our tradition.

We have become accustomed to change and flexibility in our school operations in the last few years. Everything in this handbook is subject to change as a result of how the building and district procedures could change. With flexibility, advocacy and a positive attitude, we will have a great 2023-24 school year together. Please know that we are always here to support you and to provide the best possible school experience for our students!

Wishing you all a successful and enriching school year.

Sincerely,

Ms. Michelle Tsao
High School Principal

Pathways

“To prepare today’s learners for future success.”

Vision Statement

The Saratoga Springs school community will empower all learners in an engaging, collaborative environment to discover their personal pathways to the future.

Our vision is rooted in the following four core beliefs:

Equity of Opportunity

Overcoming barriers to equity, all learners will have the support they need intellectually, creatively, and socially.

District targets:

Champion efforts to foster and facilitate growth in becoming a culturally competent school district with respect for all.
Promote access and opportunity for all students, exemplified by parity in student participation and performance across all subgroups.

Collaboration

Working cooperatively, our culture of learning will motivate all to be innovative, productive, creative and inquisitive.

District targets:

Cultivate shared leadership through purposeful interactions, data-driven decisions, and a focus on improved student learning within Professional Learning Communities.
Expand project-based learning, multi-disciplinary programming, and technology across K-12 learning environments.

Community

Providing opportunities at all schools for families, community, and business to be active partners in supporting learner success.

District targets:

Strengthen the SSCSD community through family outreach and community partnerships.
Utilize proactive communications strategies with all stakeholders.

Personalization

Teaching and learning will meet the individual needs of all learners, developing meaningful connections to support personal growth.

District targets:

Develop student ownership of their learning, personal goal setting, and career exploration.
Engage learners in relevant, flexible and innovative learning experiences that adapt to meet individual needs.

High School Contact Information

Saratoga Springs High School Administration

Ms. Michelle Tsao, Principal
(518) 587-6690, ext. 33301

Ms. Erin Bennett, Assistant Principal
(518) 587-6690, ext. 33327

Ms. Johanna Friedman, Assistant Principal
(518) 587-6690, ext. 33357

Ms. Stacey Ralston, Assistant Principal
(518) 587-6690, ext. 33341

Mr. Kevin Wolpert, Assistant Principal
(518) 587-6690, ext. 33302

Mr. John Goodson, Athletic Director
(518) 587-6690, ext. 33304

Student Support Staff

Students are encouraged to talk with our trained staff. The counselors and support staff at SSHS are here to help.

Ms. Jennifer Werner, Attendance Engagement Liaison
(518) 587-6690, ext. 11357

Ms. Mellisa Allen, Counseling Department Head
(518) 587-6690, ext. 33351

Ms. Lucia Nicholas, School Psychologist
(518) 587-6690, ext. 33372

Mr. Dan Walter, School Psychologist
(518) 587-6690, ext. 33358

Ms. Rachel Gallagher, BHSN
(518) 587-6690, ext. 11409

Ms. Rebecca McCarthy, BHSN
(518) 587-6690, ext. 33242

Ms. Elizabeth Misener, BHSN
(518) 587-6690, ext. 36109

Ms. Judy Brust, Social Worker
(518) 587-6690, ext. 36204

Ms. Diane Davis, Social Worker/McKinney Vento
(518) 587-6690, ext. 36223

Mr. G. Nathan Chandler, Social Worker
(518) 587-6690, ext. 33212

Ms. Tina Frolish, School Nurse
(518) 587-6690, ext. 33385

Ms. Mary Sherman, School Nurse
(518) 587-6690, ext. 33385

Counseling & Assistant Principal Assignments

Students and parents are encouraged to contact a counselor when a question or need arises, whether it is relative to personal, social, educational or career concerns.

Assignments

Ms. M. O’Connell, Counselor
(518) 587-6690, ext. 33351

Ms. S. Ralston, Assistant Principal
(518) 587-6690, ext. 33341

Grade 9: A-Ca
Grade 10: A-B
Grade 11: A-Carp
Grade 12: A-Bun

Ms. S. Couture, Counselor
(518) 587-6690, ext. 33310

Ms. J. Friedman, Assistant Principal
(518) 587-6690, ext. 33357

Grade 9: Ch-Fl
Grade 10: C-D
Grade 11: Carr-Dum
Grade 12: Bur-Dec

Ms. S. LaMar, Counselor
(518) 587-6690, ext. 33351

Ms. E. Bennett, Assistant Principal
(518) 587-6690, ext. 33327

Grade 9: Fo-Katz
Grade 10: E-Ham
Grade 11: Dun-Grif
Grade 12: Del-Guz

Mr. G. Loiacono, Counselor
(518) 587-6690, ext. 33310

Mr. K. Wolpert, Assistant Principal
(518) 587-6690, ext. 33302

Grade 9: Ke-May
Grade 10: Han- Le
Grade 11: Gro-La
Grade 12: H-L

Mr. M. Nelson, Counselor
(518) 587-6690, ext. 33310

Ms. E. Bennett, Assistant Principal
(518) 587-6690, ext. 33327

Grade 9: Mc-O
Grade 10: Li-M
Grade 11: Lea-Ne
Grade 12: M-Pap

Ms. B. Crary, Counselor
(518) 587-6690, ext. 33351

Ms. S. Ralston, Assistant Principal
(518) 587-6690, ext. 33341

Grade 9: P-Sc
Grade 10: N – Ri
Grade 11: Ni-Sau
Grade 12: Paq-Sco

Ms. C. Grassi, Counselor
(518) 587-6690, ext. 33310

Ms. J. Friedman, Assistant Principal
(518) 587-6690, ext. 33357

Grade 9: Se-Va
Grade 10: Rn-Ve
Grade 11: Sc-V
Grade 12: Se-T

Ms. M. Allen, Counselor
(518) 587-6690, ext. 33351

Mr. K. Wolpert, Assistant Principal
(518) 587-6690, ext. 33302

Grade 9: Ve-Z
Grade 10: Vi -Z
Grade 11: Vi -Z
Grade 12: V-Z

Ms. Z. McLaughlin, Counselor
(518) 587-6690, ext. 33351

Mr. K. Wolpert, Assistant Principal
(518) 587-6690, ext. 33302

Spring: 9, 10, 11, 12

Students should make counseling appointments after school, during academic flex or during lunch periods through the counseling secretaries. Any classroom teacher may grant a student permission to visit the counseling office if a situation warrants immediate attention.

Telephone Extensions for Academic Department Offices

Attendance: (518) 587-6690, ext. 33312 and ext. 33338

Art: (518) 587-6690, ext. 33320

Business: (518) 587-6690, ext. 33317

English: (518) 587-6690, ext. 33319

Family & Consumer Science: (518) 587-6690, ext. 33328

Health: (518) 587-6690, ext. 33378

Math: (518) 587-6690, ext. 33318

Music: (518) 587-6690, ext. 33366

Physical Education: (518) 587-6690, ext. 33378

Science: (518) 587-6690, ext. 33110

Social Studies: (518) 587-6690, ext. 33315

Special Education: (518) 587-6690, ext. 33339

Technology: (518) 587-6690, ext. 33355

World Language: (518) 587-6690, ext. 33316

Schedule

Click here to view the SSHS Bell Schedule

Emergency School Closing/Delays

In the event of an emergency during school hours or an early dismissal, the District will use ParentSquare to send an email, SMS text message and/or phone notification to the Parent listed in SchoolTool. The building will follow your “Annual Parent Authorization Form” that Parent submit online at the beginning of the school year for the emergency closing plan of action for your children.

Weather cancellations and delays are posted on the school district’s website, right on the homepage at www.saratogaschools.org. The District will also send a ParentSquare email and SMS text message to families. The decision to close or delay the starting time of school will be made as early as possible.

School closings are also announced through the media via the School Closing Network (which includes many local TV and radio stations as well as newspaper websites).

Parents are urged to check the website or news stations for announcements rather than call the school district.

In the event of an emergency, during school hours, ParentSquare will send an email, text and/or phone notification to the Parent listed on the Annual Contact Verification Form. The building will follow your “Annual Parent Authorization Form” that Parent complete at the beginning of the school year for the emergency closing plan of action for your children.

Early Release Schedule

Dismissal at 11:30 a.m.

Period 1.1

Block: 1 Class time: 7:49 – 8:12 a.m.

Period 1.2

Block: 1.2 Class time: 8:12 – 8:35 a.m.

Period 2.1

Block: 2: Class time: 8:40 – 9:03 a.m.

Period 2.2

Block: 2 Class time: 9:03 – 9:26 a.m.

Period 4.1

Block: 4 Class time: 9:31 – 9:54 a.m.

Period 4.2

Block: 4 Class time: 9:54 – 10:19 a.m.

Lunch 1

Block: 3
Start time 10:24 – 10:39 a.m.
Times: 10:40 a.m.
End Times: 11:30 a.m.

Lunch 2

Block: 3
Start times: 10:24 – 10:39 a.m.
Times: 10:40 – 10:55 a.m.
End Times: 10:55 – 11:30 a.m.

Lunch 3

Block: 3
Start times: 10:24 – 10:55 a.m.
Times: 10:55 – 11:10 a.m.
End Times: 11:10 – 11:30 a.m.

3.1 – 3.2 – Lunch 4

Block: 3
Start times: 10:24 – 10:50 a.m.
Times: 10:50 – 11:15 a.m.
End Times: 11:15 – 11:30 a.m.

Delayed Schedules for Starting of School on “Snow” Days

The following schedule will be enacted on days when school is delayed due to inclement weather:

One-Hour Delay: Start at 8:49 a.m.

Period 1.1

Block: 1
Class time: 8:49 – 9:18 a.m.

Period 1.2

Block: 1
Class time: 9:22 – 9:52 a.m.

Period 2.1

Block: 2
Class time: 9:56 – 10:25 a.m.

Period 2.2

Block: 2
Class time: 10:29 – 11:00 a.m.

Block 3 Lunch 1

Lunch 1: 11:05 – 11:32 a.m.
Class: 11:34 a.m. – 12:58 p.m.

Block 3 Lunch 2

Class: 11:05 a.m. – 11:34 a.m.
Lunch 2: 11:35 a.m. – 12:02 p.m.
Class: 12:04 – 12:58 p.m.

Block 3 Lunch 3

Class: 11:05 a.m. – 12:02 p.m.
Lunch 3: 12:03 – 12:30 p.m.
Class: 12:31 – 12:58 p.m.

Block 3.1 – 3.2 and Lunch 4

Class: 11:05 a.m. – 11:42 a.m
Class: 11:44 a.m. – 12:27 p.m.
Lunch 4: 12:31 – 12:58 p.m.

Period 4.1

Block: 4
Class time: 1:05 – 1:41 p.m.

Period 4.2

Block: 4
Class time: 1:44 – 2:20 p.m.

Two-Hour Delay: Start at 9:49 a.m.

Period 1.1

Block: 1
Class time: 9:49 – 10:08 a.m.

Period 1.2

Block: 1
Class time: 10:08 – 10:27 a.m.

Period 2.1

Block: 2
Class time: 10:32 – 10:51 a.m.

Period 2.2

Block: 2
Class time: 10:51 – 11:10 a.m.

Block 3 Lunch 1

Lunch 1: 11:15 – 11:42 a.m.
Class: 11:44 a.m. – 12:57 p.m.

Block 3 Lunch 2

Class: 11:15 a.m. – 11:41 a.m.
Lunch 2: 11:43 a.m. – 12:10 p.m.
Class: 12:12 – 12:57 p.m.

Block 3 Lunch 3

Class: 11:15 a.m. – 12:08 p.m.
Lunch 3: 12:10 – 12:37 p.m.
Class: 12:39 – 12:57 p.m.

Block 3.1 – 3.2 and Lunch 4

Class: 11:15 a.m. – 11:53 a.m.
Class: 11:57 a.m. – 12:35 p.m.
Lunch 4: 12:37– 12:57 p.m.

Period 4.1

Block: 4
Class time: 1:05 – 1:41 p.m.

Period 4.2

Block: 4
Class time: 1:44 – 2:20 p.m.

Add/Drop Procedures and Guidelines

We ask that you carefully review the procedures outlined below, so that all of the major stakeholders can give input to ensure that a scheduling change is both possible and in the best interest of the student. If a student is considering a level change or dropping a course, contact your classroom teacher to begin the process.

Adding a New Course

A course may be added to a student’s schedule when the schedule permits, based on seat availability, and prior to the third-class session. Please contact your school counselor to investigate whether this is an option for your schedule.

Dropping a Course Not Required for Graduation

Students should make every effort to maintain an academic schedule that is as rigorous as possible. This includes maintaining a schedule with the minimum credits required at every grade level. It is our expectation that students will take the courses they have requested. In order for a student to replace an elective course with a study hall, the required paperwork must be completed no later than the end of the second quarter for a full year course or the end of the first quarter/third quarter for a semester course. If a student drops a course after the deadline, the course grade will indicate WF – Withdrawal Failing or WP – Withdrawal Passing on their official transcripts. This grade will not be calculated into the student’s final average. If a student is below the required credits, the Building Principal will make the final determination regarding how a course drop reports on a student’s transcript.

Course Level Changes

In some of our academic disciplines, multiple levels of instruction have been established to meet the needs of our diverse student population. Early and frequent communication with the classroom teacher is essential in making educated decisions regarding level changes. Two important factors to consider are the student’s previous academic achievement, along with historic and current effort levels. Attending extra help regularly and completing all assignments allows the students, Parents, school counselor and teacher to collectively help make an informed decision. Students may change course levels as long as seats are available, and the required paperwork is signed and approved by the student, Parent, counselor, teacher and department head no later than one week after the first quarter ends.

After the first quarter deadline, and in extenuating circumstances approved by administration, a student may be permitted to change course levels after the deadline. In this case, the original course will stay on the official transcript with a grade indicated by WF – Withdrawal Failing or WP – Withdrawal Passing. This grade will not be calculated into the student’s final average.

Report Cards

Parents should note that report cards are found online through SchoolTool. In addition, report cards will be mailed home at the conclusion of each quarter. Please refer to the section regarding “Technology” for directions on how to access SchoolTool.

5-Week Interim/Quarterly Reports

These reports are available only on SchoolTool. Any Parent who would like a hard copy mailed home should contact the High School Main Office.

Transcript Report

Saratoga Springs High School uses an unweighted GPA system and does not report class rank on the transcript.

GPA Recognitions At Graduation

Seniors will be recognized at graduation, based on their cumulative (not rounded), grade point average after 7 semesters of work as follows:

Cum Laude Awarded Grade Point Averages:

Blue or White Solid Color Cord (opposite the robe color)

90 ≤ GPA < 94

Magna Cum Laude Awarded Grade Point Averages:

Blue and White Cord

94 ≤ GPA < 97

Summa Cum Laude Awarded Grade Point Averages:

Blue, White, and Gold Cord

97 ≤ GPA ≤ 100

HONOR ROLL CRITERIA

Quarterly Honor Roll and High Honor Roll will be recognized after each quarter. Students must be without Incomplete grades and have a quarterly average, unrounded, as indicated below on the report card:

85 ≤ Honor Roll < 90 90 ≤ High Honor Roll ≤ 100

NATIONAL HONOR SOCIETY – AGO TARAS CHAPTER

The purpose of the National Honor Society is to elevate students’ and schools’ academics, leadership, and community engagement. Saratoga Springs High School has a strong history of promoting student commitment to the four pillars of Scholarship, Character, Leadership and Service as required of the National Honor Society.

The requirements to become an NHS candidate at SSHS include:

An overall (Non-rounded) unweighted GPA of 92% or higher. The GPA is not rounded and nothing below 92.00% qualifies for the National Honor Society standard at SSHS.
Commitment to complete 20-25 hours of community/service volunteer hours.
Commitment to attend 4 or more of the annually scheduled meetings.
Commitment to character void of behavioral infractions.
Commitment to attendance indicative of successful performance indicators.

What is the process?

Letters will be sent at the end of 10^th grade to students that meet the GPA requirement. Students must then choose to commit by signing a contract for candidacy in the fall of the Junior year. Meeting and volunteer hours are required in both 11^th and 12^th grades. In the fall of 12^th grade, candidates will become official members as celebrated at the Induction Ceremony. If at any time the standards listed above fail to be met, the candidate or member will be removed from the Ago Taras chapter of the NHS.

Summer Program

Saratoga Springs High School offers a summer program for the purpose of credit recovery. The opportunity to recover course credit is a privilege for our students. As such, there are criteria for our students to participate in our summer program. Students must earn eligibility to participate in our summer program through the following minimum requirements:

Students must have earned a minimum overall course average of 40 or above
Students must have been in attendance in school for a minimum of two-thirds of the academic school year

In accordance with SSCSD Board of Education policy (449), the Building Principal has final discretion to determine a student’s eligibility to participate in the summer program. Students who do not meet the above criteria may request a meeting with the Building Principal to discuss an appeal to participate.

Saratoga Springs High School’s summer program cannot replace 40 weeks of instruction that occurs during the regular school year. Students will earn a grade of 65 for successful completion of course requirements. Course averages that are earned in both the regular school year and the summer program are averaged into a student’s grade point average. Additionally, Regents examinations taken in August will not change a student’s overall average from the previous year. The highest mark on any given Regents examination will appear on a student’s transcript.

Cell Phones and Other Personal Electronic Devices

Saratoga Springs High School provides all students with a computer to support instruction and student-centered learning.

Cell phones and other personal electronic devices are not permitted for use in the instructional classroom setting.

Possessing and using any electronic device on campus is a privilege.
Devices must not interrupt the educational process or be disruptive.
Teachers will refer students to their administrator after repeat classroom violations.
The school district is not responsible for lost, stolen, or damaged devices.
If a Parent needs to contact their child immediately due to an emergency, they should call the student’s administrator’s office and the office will contact the student.
If a student needs to make emergency contact with a family member, they should ask to go to their administrator’s office.
Refer to the Code of Conduct for more information.

Computer Use

The Saratoga Springs City School District will continue to use digital connectivity and technology to support individualized instruction and student-centered learning. For students this could include, but is not limited to, blended learning, collaboration, project-based learning, real world connections, and student choice in demonstrating understanding. Account information for a specific digital tool, if needed, will be provided by the teacher.

The use of the school computers and Internet access is supported, provided that abuses do not occur. Access is a privilege that will be denied if used inappropriately. Student access codes are not to be shared.

Students will not engage in activity that might disrupt the educational process or damage school property. These behaviors include but are not limited to:

downloading of music
pictures or videos
playing of games or music
sharing of logons and passwords
inappropriate language or gestures when online

Only school-related information should be downloaded. Disciplinary and/or legal action may be taken if school computers are not used appropriately.

Bring Your Own Device (BYOD) and SSCSD Guest Network Access for Students

The SSCSD has made wireless access available to students to use their own devices (laptops and tablets with a 7-inch minimum screen size*) on a “guest” network, for the following educational purposes:

to make class presentations
to conduct research
to complete homework assignments
to access SchoolTool and/or class websites

(*The 7-inch screen size limit may be waived for students with an IEP when approved by the district’s Assistive Technologist.)

How Students Can Request Access to the SSCSD Guest Network

For students to be able to have access to the SSSD Guest Network, they must do the following:

The form can be found on the district website. Go to www.saratogaschools.org and then go to “Departments & Services.” Towards the bottom of the page, you will see the Technology page. On that page you will see a link to the necessary form. Follow that link and fill out the form and submit.

Important Notes

Access is not necessarily immediate. The student will be added to the “Guest Network Group” as soon as possible AFTER the completed form has been returned and the student has had the orientation.
There is NO access to printing when using the SSCSD Guest network.
Only 1 device per student per day will be allowed on the SSCSD Guest network.
The I.T. Department cannot provide technical support for personal devices.

Annual Contact Verification (ACV) Form

Contact information for all students is kept in the Health/Main Office for emergency purposes. If the Parent cannot be reached, another adult should be designated to care for the child. Parents should review their contact information in SchoolTool by the first Friday in September. Any changes/updates can be made on the “Change of Information” form which can be found on the school website (www.saratogaschools.org) from “Family Links”. Please be sure phone numbers are accurate and properly designated as home, cell, work, etc.

Also, please complete the online Annual Parent Authorization Form which will give the school a plan of action for your child in the event of an emergency school closing. Your building will be sending you a link to this form by the third week of September. The school will not be able to contact you if it closes due to an emergency or inclement weather. Please make sure all emergency information (phone numbers, addresses, names, etc.) is kept up to date throughout the school year.

If it is not an emergency, your child will not be released to anyone unless the Main Office has received a written note from the Parent. (In the case of a sick/injured child, if the nurse cannot reach a Parent, persons designated on the emergency form do have authorization to pick up the sick/injured child).

Attendance Information

What if I’m absent, tardy or need to leave early?

If absent: Parent should call the Attendance Office 518-587-6690 Ext. 33338 or Ext. 33312 or may email a note at highschool_attendance@saratogaschools.org
If arriving late: Report directly to the Attendance Office with a note.
If leaving early: Bring a note to your Administrator’s Office before Block 1.

Attendance Policy for the District

Plain Language Summery (Based on Policy 5100 Student Attendance, Adopted: 4/13/21)

Education law and the Board of Education policy requires that every child attaining the age of six and through the age of sixteen attend school during regular school hours for a minimum of 180 days per year unless excluded by provisions of the law as described below. The attendance policy is built on the belief that regular attendance increases student achievement, reduces drop-out levels and develops positive attitudes toward school and learning.

Parents are required to provide a written excuse within a two-week period of the absence (ten school days), indicating the reasons for any absence, tardiness, or leaving school early. Parents are asked to call the attendance office of the school whenever a child is going to be absent. Parents are contacted by the attendance office if a child is absent and the school has not received prior notice by the Parent.

Excused ATEDS are defined as absences, tardiness, and early departure from class or school due to:

personal illness
serious illness or death in the family
religious observance or education during school hours with a signed written request
required court appearances of the student
required medical appointments of the student
approved college visits of the student
military obligations of the student
school sponsored activities

At the discretion of the Superintendent, a student may be granted a maximum number of excused absences so that the student has the opportunity to spend time with their Parent or legal guardian who is about to be deployed, returning for a mid-deployment break or being discharged from military service.

All other absences, tardies and early dismissal are considered unexcused and illegal. Examples are:

truancy
family vacations
babysitting
work during school hours
hunting, fishing, oversleeping, missing the bus, etc.
no Parent written note for an otherwise excusable absence
accompanying a Parent on an appointment
traffic or car problems

When a student has a planned unexcused absence of 11 or more consecutive school days, Parents must fill out and submit an Individualized Home Instruction Plan (IHIP) to the Office of Curriculum, Instruction and Assessment.

Administrative procedures ensure that student attendance is monitored on a regular basis; that there are systems in place to acknowledge a student’s efforts to maintain or improve school attendance; and that there are means to monitor and communicate attendance records with Parents and agencies, as appropriate.

Students are expected to attend all scheduled classes and are held accountable for work missed due to absence, whether the absence is excused or unexcused. If a student is truant, appropriate consequences will be imposed. Attendance is taken on a daily basis in grades K-12. In grades 6-12 attendance is also taken each period.

Continuous monitoring will be conducted to identify students who are absent tardy or leave class or school early. A student will be considered chronically absent if they miss ten percent or more of the school year. If a pattern of ATED’s for an individual student is identified, a designated staff person(s) will follow up in accordance with Policy 5100 Student Attendance.

Attendance Incentives, Sanctions, and Interventions

The district will design and implement systems to acknowledge a student’s efforts to maintain or improve school attendance.

At all grade levels, improving the school climate through student feedback in order to provide a safe, supportive school environment and engage a student in school.
At all grade levels, actively engaging students, and families in school, determining systematic barriers to school attendance, and developing solutions to remove those barriers.

In cases where the student is unenrolled, and the intention is to ultimately return to the School District: To ensure the student is receiving academic instruction, Parents are strongly encouraged to consider submitting an Individualized Home Instruction Plan (IHIP) to the Superintendent’s Office or Designee.

Make-Up Work After Absences

Students who are absent for any reason will be required to make up work missed. This make-up work should take approximately the same amount of time as the time missed from class. Students will be held accountable when make-up work is not turned in. If the situation is not remedied immediately it may lead to failure. It is the student’s responsibility to obtain all make-up work from their teachers immediately upon returning to school. Failure to obtain make-up work is not an excuse for not doing work missed.

If you know you will be absent three days or more, contact your assigned classroom teachers to discuss the possibility of obtaining assignments. For final exams, the student must present a valid excuse within 24 hours, if they are legally absent from an exam.

Truancy

You are truant if you:

Leave school without signing out
Leave the school campus at lunchtime (unless you have a Senior privlege)
Are absent without your parent’s/guardian’s knowledge
Are absent from class without proper approval

Students who are truant are subject to a progressive disciplinary process. Disciplinary action can include a conference between a student and administrator, periods of detention, a Parent conference, or after school detention. Truancy can lead to in-school detention and/or loss of privileges. Any student who is truant may receive a zero for work assigned during missed class.

Section 3205 of the Education Law requires that each minor through sixteen years of age receive full-time instruction. Habitual truancy is grounds for a person in need of supervision (PINS) petition in family court (Family Court Act #712(a)) and other interventions as needed.

Tardiness

The main entrance is the only entry point into the building.

Students are expected to be on time for all classes. Excessive lateness will cause teachers to take disciplinary action. We want you here, on time and in your classes.
If you arrive to class late, you are tardy.

Student Eligibility Guidelines

SSHS has expectations that our students will maintain good standing through the school year. The school has “Eligibility Guidelines” for student privileges and participation in extra-curricular events (including, but not limited to parking, senior privileges, athletic events, school dances/proms, and other events as scheduled). Below are the criteria to earn eligibility:

Attendance:

Attend school on time each day and not exceed 10 unexcused tardies and 5 unexcused absences per quarter. Students will be assigned consequences for chronic and excessive unexcused tardiness to school as follows:

5 unexcused Tardies – Lunch Detention
7 unexcused Tardies – 2 Lunch Detentions
10 Unexcused Tardies – After School Detention & Loss of Privileges

Behavior

Demonstrate appropriate behavior in accordance with the Code of Conduct
Students will have no in-school suspensions per quarter
Students will have no out-of-school suspensions per quarter

Achievement

Students may not fail more than 2 classes

Administration determines the eligibility of all students, for all events, at any time based on the circumstances of each individual student. Attendance and Behavior criteria will reset at the beginning of each quarter.

Academic Study Hall Guidelines

Students are expected to be prompt and punctual when reporting to their study halls. While in the study hall, students will work on school related assignments. A quiet work atmosphere is expected. To leave a study hall for the library, a student must first report to the study hall for attendance purposes. Pupils will be given a pass to report directly to the library where they will sign in on the appropriate sheet.

PASS SYSTEM

Any student in the hallway while classes are in session must have a pass.

Health Services

There are two school nurses serving all students located in A105. A student who needs to see the nurse should ask their teacher for a pass. If it is determined that the student is too ill to remain in school, a Parent or emergency contact will be called. Release will be upon mutual agreement. Students who are ill are not allowed to walk or drive home unless granted permission by both a Parent and a school administrator.

Physical Examinations

All students are required to be examined by either their family doctor or the school physician in grade 9 and 11. New and re-entering students will need a physical as well. An annual physical exam is also required for sports. Please make the nurse aware of any conflicts that occur when a student is scheduled for a physical.

Immunizations

Please refer to the district’s web page for the NYS Dept. of Health immunization requirements for students in grades 9-12.

Hearing and Vision Screenings

Annual screenings are required of all students. Students should arrange to attend to this during a free period.

Medication

All prescription & non-prescription medications taken by students must be given to the School Nurse. Occasionally a student is permitted to carry a small dose of medication on them with written permission from the doctor, Parent and nurse. Students are not allowed to carry or take any prescription or non-prescription medication in school without written permission from the doctor and clearance from the nurse’s office.

Automated External Defibrillators (AED)

The Saratoga Springs City School District maintains on site, in each instructional school facility and at the district office, at least one functional automated external defibrillator (AED) for use during emergencies. Whenever public-school facilities are used for school-sponsored or school-approved curricular or extracurricular events or activities or a school-sponsored athletic contest is held at any location, school administrators shall ensure the presence of at least one staff person who is trained in the operation and use of an AED. Where a school-sponsored competitive athletic event is held at a site other than a public-school facility, the public-school officials must assure that AED equipment is provided on-site.

Physical Education Medical Exemption

Students may be excused from participating in Physical Education activities only when a medical excuse, signed by a physician, is brought to the health office. A new medical excuse is required each year. Whether medically excused or not, a student must attend Physical Education classes. Arrangements will be made by the instructor for the non-participating medically excused student to ensure that this class time will be used constructively. If the excuse is for an indefinite time period, it is the student’s responsibility, when discharged by the doctor, to obtain a note “to resume Physical Education.” This note must be given to the school nurse.

Cafeteria Guidelines

The lunchroom management and your fellow students will appreciate your cooperation in:

Placing all lunch litter in wastebaskets. Recycling containers are available for plastic bottles.
Returning all trays to the dishwashing area/designated trash receptacles.
Leaving the table and floor around your place in a clean condition for others.

*Any violation could result in loss of privilege to eat in the cafeteria and/or other disciplinary actions.

School Lunch

Background

The National School Lunch Act of 1946 established the National School Lunch Program to safeguard the health and well-being of our students. The program is designed to:

Provide nutritious, reasonably priced, reduced or free lunches to eligible students
Contribute to a better understanding of good nutrition
Foster good food habits
Provide approximately one third of the recommended daily allowance (RDA) for nutrients in each lunch

In 1966 Congress established the School Breakfast Program to provide breakfast for students who do not eat breakfast at home.

The Saratoga Springs City School District is committed to providing students with needed nutrients in school meals as well as providing them with the opportunity to eat a variety of foods that will contribute to the development of lifelong, good nutrition practices.

In May 2017, updated guidance was issued by CNMS at NYS Education Department which further prescribes the need for a formal Charge Policy and the methods in which the policy is communicated. The guidance also addresses issues of ‘lunch shaming’ and parameters for providing alternative meals. Additionally, the 2018 NYS Legislative budget includes enhanced requirements policies and procedures related to these topics.

With this in mind, administrators are advised to follow the procedures listed below to meet the above objectives.

Procedures

Lunch Room:

1. Each school is required to create a schedule that will allow students to eat breakfast prior to the start of school.
2. School lunch prices shall be set by the School Lunch Director and approved by the Board of Education. Meals at the High School are: breakfast $2.50, lunch $3.50 and milk $.75. There will be an extra charge for any ala carte snacks or additional items. Students should use their I.D. cards when purchasing food. Parents may prepay for student meals by registering with LINQ Connect at https://linqconnect.com through an online payment system. You may also send in a check made payable to the School Lunch Program or cash to be added to their child’s account.
3. Free and reduced lunch applications are available to Parents and guardians.
4. The determination to allow a Parent to eat lunch with their child will be at the discretion of the Building Principal.
5. Glass containers are not permitted in the cafeteria.
6. Parents are to be reminded of their responsibility in paying for their children’s lunches through the following methods:
  1. School Newsletters
  2. Student/Parent Handbooks
  3. Distribution of District Charge Policy*
*In accordance with guidance from NYSED & USDA, this Charge Policy will be communicated annually in writing to all Parents and will be provided to students who transfer or move into a building during the school year.

School Breakfast and Lunch Charges

Students and/or their Parent can pre-pay for breakfast or lunch.
Students can charge for regular breakfast and lunch meals. The district will provide a mechanism for Parents to request the disallowance of charges and the student will only be denied access to a charged regular meal upon the request of the student’s Parent. The Parent will be responsible for ensuring the student has access to an appropriate meal.
Students are not allowed to charge for a la carte items.
Faculty and other adults must pay/pre-pay for all meals and a la carte items; no charging will be allowed.
The school lunch department will give the main office a list of students who have an outstanding negative balance weekly.
If a negative balance is recorded, a ParentSquare notification (phone call, email, or both) from the School Lunch Department will be made to the student’s Parent on the day of the charge to notify them of their balance.
When a student’s negative balance reaches or exceeds $10.00, the school office will contact a Parent by phone, text, email, or letter (at the discretion of the Building Principal). This communication will include instructions on how to access an application for Free & Reduced-Price Meals and an offer to assist with the completion of the application.
When a student’s negative balance exceeds $30.00, a form letter will be sent from the student’s building, including an application for Free & Reduced-Price Meals and a copy of the charge policy.
When a student’s negative balance reaches or exceeds $45.00, a letter will be sent from the district, which will be copied to the Building Principal for appropriate referrals to support providers and will offer options for repayment.
When a student’s negative balance reaches or exceeds $60.00, unpaid negative balances will be referred to the district’s legal counsel. A letter will be sent from the attorney’s office demanding repayment and offering payment options.
When a student’s negative balance reaches or exceeds $100.00, additional efforts to collect will be utilized under the direction of the district’s legal counsel and in accordance with NYSED requirements.

Outstanding Balances

Beginning with balances as of June 30, 2018, all balances will be carried forward on the student’s individual account into the following school year. Parents will be responsible for all charges made by their student.
Payments on a student’s account in subsequent school years will first be applied to any outstanding negative balances. Students will be allowed to pay cash for ala carte items or snacks when a negative balance is outstanding.
The district will make reasonable attempts to return positive balances when a student graduates or otherwise separates from the district. After 90 days from separation, the balance will be closed and may be recovered by contacting the Food Service Administrative Offices.

Delivery of Student Meals

SSHS will NOT be receiving student meals delivered by third party entities, including but not limited to Door Dash, Grub Hub, etc. The practice has become disruptive to instruction time, adds concerns about food safety, and increases concerns with building security.

Bicycles

Students who ride bicycles to school are to leave them at the racks provided. We recommend that the bikes be chained and locked to the rack. The school district cannot assume responsibility for stolen, lost, or damaged bikes.

Tobacco Use Policy

Due to the health hazards associated with tobacco, and in accordance with federal and state law, the Board of Education prohibits tobacco use in all areas of the school district property.

Tobaccois defined as any cigarette, e-cigarette, vaporizer, cigar, pipe, bidi, kretek (clove) cigarette, and any other smoking product, as well as spit tobacco, also known as smokeless, dip, chew, and snuff, and any other spit tobacco product in any form.

No person shall use, sell or promote tobacco products of any kind on school grounds, in school buildings, or in school owned or leased vehicles used to transport children or school personnel, or at school-sponsored events at any time.

CHEATING/PLAGIARISM

Cheating, including plagiarism, is looked upon as a very serious offense. Teachers will deal with any situation regarding student dishonesty in their classes. A student may receive a zero and/or additional consequences for the offense. Students and Parents will receive more detailed information regarding the school’s plagiarism policies and procedures from the English department. Please review and sign this important document.

Library Media Center

The library is open for students from 7:30 a.m. to 3:30 p.m. Monday through Friday. Students are encouraged to come to the library for assistance selecting books and completing research assignments. While classes are in session, students are required to have a pass when visiting the library. No passes are needed during passing time if students need to drop in to print schoolwork or return a book. The library/media center is a welcoming place to do research, homework, and other academic-related activities. Board games and puzzles are available at the circulation desk for your quiet use. Computers are for educational purposes only. Students who use the library resources inappropriately will be asked to leave. Drinks in spill-proof containers are allowed. Please clean up after yourself.

Lockers and Personal Properties

The Saratoga Springs City School District does not accept responsibility for any theft or losses in student lockers, district classrooms, and athletic areas during the regular school days or during recess. This applies to any damage as well. Parents should verify that their personal property is covered under the Parent’s homeowner’s insurance or renter’s insurance. The damage exclusion would be applicable to water, steam, soot, smoke, fire or any other destruction.

Any student who wishes to be assigned a locker, or if you have trouble opening your locker, contact Ms. Friedman’s office in D210.

You are financially responsible for any damage to your locker. It is expected that students will not share lockers or give their combinations to other students.

Do not leave money or valuables in your locker. Lockers are not safes. Be advised that school administrators are legally permitted to enter any school locker if they have sufficient reason.

Lost and Found

Students who find lost articles are to take them to Ms. Ralston’s Office – D128 – where they may be claimed by the owner.

Notification of Parental Rights to Withhold Certain Information from the Military

According to a federal law that became effective on January 8, 2002, the Saratoga Springs City School District is required, upon request, to provide to military recruiters the names, addresses and telephone numbers of secondary school students enrolled in the District.

You may request that your child’s information not be released without prior written parental consent by submitting the “Exclusion of Student Directory Information to Military Recruiters” form at the beginning of the each current school year. Contact the main office for further information.

SENIOR PRIVILEGES

Seniors who have a study hall first or fourth block or next to their assigned lunch may apply for Late Arrival, Early Release &/or Extended Lunch through the School Counseling Department. Once the Senior turns in their paperwork, the counselor and administrator must approve this request before any change is implemented on their schedule. Once the change has been made to the schedule, the student is then permitted to use this privilege. Students may lose Senior privileges for excess tardiness, absences, truancy, discipline referrals or failing grades.

SENIOR LUNCH I.D. CARDS

Seniors will be permitted to leave campus at the beginning of their scheduled lunch period after turning in the Parent permission form to the Counseling office. These Senior then take their ID’s to the main office to receive a sticker that is attached to their ID and is used to identify the student having approval to leave campus. NO temporary ID cards will be provided. This ID card is a privilege and can be revoked.

SKATEBOARDS / LONGBOARDS / ROLLER BLADES

Skateboards, longboards and roller blades are not to be used on campus during the school day. They must be stored in an Administrator’s office or at the security desk

Student Parking/Driving to School Policy

Eligible Senior students receiving permits with the parental permission form to drive and park on school grounds may park only in areas designated for student parking on a first-come, first-served basis. The standard rules of proper use of an automobile will apply at all times. The standard rules of proper use of an automobile will apply at all times. The speed limit on school grounds is 15 MPH. Students who endanger others by improper use of their vehicles will be denied parking privileges.

BOCES students are NOT permitted to drive to and from BOCES. Transportation to BOCES Myers Center is provided by SSCSD. Violation of this may result in forfeiture of BOCES and/or parking privileges at SSHS.

PARKED CARS SHOULD BE LOCKED AT ALL TIMES.

The school district is not liable for damage done to cars or property stolen from them. Any vehicle parked in the student parking lot must be registered and have a sticker displayed on the front corner of the driver’s window. Car registration permit forms are available on the SSHS website. Anyone parking on campus must have an official school registration sticker.

Teacher Qualifications

In accordance with the federal No Child Left Behind Act of 2001, parents and guardians have the right to request specific information about the professional qualifications of their children’s classroom teachers. As a parent/guardian of a student in the Saratoga Springs City School District, you have the right to request the following information:

if the teacher has met the New York State qualifications and licensing criteria for the grade levels and subject areas he or she teaches;
whether the teacher is teaching under emergency or other provisional status through which the state qualification or licensing criteria have been waived;
the teacher’s college major; whether the teacher has any advanced degrees and, if so, the subject of the degrees; and
if your child is provided services by any instructional aides or similar paraprofessionals provide services to your child and, if they do, their qualifications.

Requests for information about the qualifications of your child’s teacher(s) can be directed to the Building Principal. All requests will be honored in a timely manner. Thank you for your continued support and interest in your child’s education.

TOBACCO USE POLICY

Due to the health hazards associated with tobacco, and in accordance with federal and state law, the Board of Education prohibits tobacco use in all areas of the school district property.

Examples of tobacco include, but are not limited to, cigarette, electronic cigarette (vape), cigar, pipe, bidi, kretek (clove) cigarette, and any other smoking product, as well as spit tobacco, also known as smokeless, dip, chew, and snuff, and any other spit tobacco product in any form.

No person shall use, sell, or promote tobacco products of any kind on school grounds, in school buildings, or in school owned or leased vehicles used to transport children or school personnel, or at school-sponsored events at any time.

Working Papers

Students may pick up working papers in the Counseling Office. Details can be found on the Counseling page of the high school website.

Co-Curricular Clubs and Activities

Saratoga Springs High School offers a wide variety of Clubs and Activities for students to participate in. We encourage all students to join in the wide range of extracurricular activities and expand their high school experience. Research indicates that one of the most reliable factors in student success at a college or university is participation in co-curricular activities at the high school level. For a detailed description, please visit the ”Clubs & Activities” link on the high school website.

Conduct of Members in a Club or Activity

The conduct of all student members should be of high quality. You are representing your school and community. Take pride in your behavior and actions. A positive attitude is a life-long skill.

Students in leadership positions should conduct themselves accordingly. Leaders should always project a positive image, both in school and in the community. You are a role model and should set an example for your peers. If a participant conducts himself/herself in an inappropriate manner, the administration and club advisor will review the student(s) behavior and will determine what, if any, consequences should be administered.

Athletic Schedules

You can access the athletic schedules online at www.saratogaschools.org. Click on “Athletics” at the top of the home page and then select “Sports Schedules” on the left side panel. Please keep in mind that further changes may take place prior to the start of the season.

Co-Curricular/Interscholastic Eligibility

Student-athletes represent themselves, their teams and the Saratoga Springs School District at all times – whether on the field, in the classroom, in the community or away at events. As such, student-athletes should always project a positive image which the community and school district would be proud of. All student-athletes are bound by the Athletic Code of Conduct, which will earn them the honor and respect that participation and competition in interscholastic athletics affords. Participation in extracurricular activities, including sports, is a privilege and not a right. The athletic program embraces several important components, including academics, attendance, health and commitment.

Academics

Academic success must be a top priority. Probation/ineligibility will result when a student is failing two or more subjects. The review process and academic progress can restore a student’s eligibility. Complete rules regarding academic eligibility for athletes is in the Athletic Code of Conduct & Informational Guide. This guide is distributed to all athletes prior to their participation on a team.

Attendance

All student-athletes must adhere to the Saratoga Springs High School Attendance Policy outlined in this Student Handbook, which is issued to all High School students annually. Additionally, students who have been absent from school for an entire day may not participate in after-school activities. Extenuating circumstances will be given special consideration by the Athletic Director/Building Principal. A student must be in attendance and participate in class for a minimum of two (2) class blocks to participate in any activities that day. Repeated tardiness to school may result in the student not participating in after-school or weekend inter-scholastic sports programs. If a student leaves school ill, that student may be declared ineligible to practice and/or play in the athletic contest that day.

Physicals

All students interested in participating in interscholastic athletics must receive an annual physical examination and complete an “Interscholastic Permission Form.” All potential candidates must return this form to the nurse. We provide the physical free of charge. A student may also have the health information completed by their own doctor.

Commitment

Cooperation among student athletes, parents, coaches, and school personnel is essential if students are to realize the value of athletic participation.

Parent-Teacher-Student Organization (PTSO)

Saratoga Springs High School has an active PTSO and we encourage student participation. Contact us at sshsptso@gmail.com for questions, comments or to be added to the email list for notice of future events.

Code of Conduct

The Code of Conduct is developed in an effort to:

clearly define the expectations for acceptable conduct on school property;
identify the possible consequences of unacceptable conduct;
ensure that discipline, when necessary, is administered promptly and fairly
support the Dignity for All Students Act

View the district Code of Conduct.

DEFINITIONS

For purposes of the code, a set of common definitions were developed. The complete list of definitions can be found in the Code of Conduct which is available at the Main Office or on our District’s website (www.saratogaschools.org):

RIGHTS AND RESPONSIBILITIES

The Code of Conduct defines the rights and responsibilities of students as members of the school community. These rights and responsibilities relate to academic, school citizenship, school health and safety procedures, behavioral and extra-curricular activities. No student shall be subjected to harassment or discrimination based on a person’s actual or perceived race (including traits historically associated with race, such as hair texture and protective hairstyles like braids, locks, and twists), color, weight, national origin, ethnic group, religion, religious practice, disability, sexual orientation, gender, or sex by school employees or students on school property or at a school sponsored function. It shall be the responsibility of students to be open to active participation in resolving conflicts through a restorative process.

ESSENTIAL PARTNERS

All members of our learning community-including students, staff, Parents**, and engaged service providers have a responsibility to promote behavior that enhances academic and social success thus providing a positive climate in the learning community. Their roles and responsibilities are explained in detail in the complete document. Parents are encouraged to be open to active participation in resolving conflicts through a restorative process.

*Explained in extensive detail in the full document.

**New York State School Boards Association (NYSSBA) defines Parents as “Parent, guardian or person in parental relation to a student”.

STUDENT DRESS CODE

All students are expected to give proper attention to personal hygiene and dress appropriately for school and school functions. Students and their Parents have the primary responsibility for acceptable student dress and appearance, provided such dress and grooming does not disrupt the educational process of the school or endanger the health or safety of the individual student or others. District personnel should exemplify and reinforce acceptable student dress and help students develop an understanding of appropriate appearance in the school setting.

A student’s dress, grooming and appearance, including hair style/color, jewelry, make-up, nails, and accessories shall:

Be safe and appropriate and not disrupt or interfere with the educational process.
Include footwear at all times. Based on the classroom setting, footwear that is deemed “unsafe” by the Building Principal or designee will not be permitted.
Ensure that undergarments are completely covered with outer clothing.
Not include wearing garments, jewelry or other forms of symbolism associated with gangs or gang membership.
Not include items that are vulgar, obscene, and libelous or denigrate others on account of actual or perceived race, (including traits historically associated with race, such as hair texture and protective hairstyles like braids, locks, and twists), color, weight, religion or religious practice, creed, national origin, gender and gender identity, sexual orientation, sex, or disability.
Not promote and/or endorse the use of alcohol, tobacco or drugs and/or encourage other illicit or violent activities.
Not cause injury to themselves or others.

PROHIBITED STUDENT CONDUCT

Students may be subject to disciplinary action, up to and including suspension from school, when they engage in the following:

Disorderly conduct
Insubordinate behavior
Disruptive behavior
Violent behavior
Endangering the safety, morale, health, or welfare of others
Transportation misconduct
Academic misconduct
Off-campus misconduct

REPORTING VIOLATIONS

All students are expected to promptly report violations of the Code of Conduct, including DASA violations, to school personnel.

All students are expected to report incidents of other students or staff being harassed or discriminated against to school personnel. All District staff observing or learning of possible incidents of harassment or discrimination must take immediate and appropriate action to report the incident to the administration and must take prompt and effective steps calculated to end the harassment or discrimination and to prevent the conduct from reoccurring.

Any act of retaliation against a person who reports, investigates, or participates in the review of a complaint of harassment or discrimination is strictly prohibited and is subject to disciplinary action.

All District staff who are authorized to impose disciplinary sanctions are expected to do so in a prompt, fair and lawful manner.

The Building Principal or his or her designee must notify the appropriate local authority of code violations that constitute a crime and substantially affect the order or security of a school as soon as practical.

DISCIPLINARY CONSEQUENCES, PROCEDURES AND REFERRALS

Disciplinary action, when necessary, will be firm, fair, and consistent so as to be the most effective in changing student behavior. As a rule, discipline will be progressive.

School personnel may also utilize the District’s Positive Behavior Intervention and Supports (PBIS) program. PBIS is based on three key expectations: Be Safe, Be Respectful, and Be Responsible. School personnel may also utilize Restorative practices to address disciplinary infractions.

In determining the appropriate disciplinary action, school personnel authorized to impose penalties will consider the student’s age; the nature of the offense and the circumstances which led to it; the student’s prior disciplinary record; the effectiveness of other forms of discipline; information from Parents, teachers and/or others, as appropriate; as well as other extenuating circumstances.

Corporal punishment of any student by any District employee for the purpose of punishing that student is expressly forbidden. In unique situations, reasonable physical force may be used to:

Protect oneself, or any person from physical injury
Protect the property of the school or others
Restrain or remove a student whose behavior interferes with safety and orderly operation of the school, if the student has refused to refrain from further disruptive acts

Students who are found to have violated the District’s Code of Conduct may be subject to the following consequences, either alone or in combination.

Potential Disciplinary Consequences

Oral and written warnings
Written notification to Parents
Detention (except at elementary)
Suspension from transportation
Suspension from social/extra-curricular activities
Suspension from athletic participation
Suspension of other privileges
In-school suspension, or similar as designated by an administrator
Removal from class – A teacher may remove a student from the classroom due to inappropriate behavior, and follow-up with Principal or designee
Short- or long-term suspension from school
Permanent suspension from school

DISCIPLINE OF STUDENTS WITH DISABILITIES

This code of conduct affords students with disabilities certain procedural protections whenever school authorities intend to impose discipline upon them. These procedures are consistent with the safeguards required by applicable laws and regulations.

STUDENT SEARCHES AND INTERROGATIONS

Any school official authorized to impose a disciplinary consequence on a student may question a student about an alleged violation of law or the District Code of Conduct. School officials are not required to contact a student’s Parent before questioning the student.

In addition, the Board of Education authorizes the Superintendent or their designee, Building Principals or their designee, the school nurse and District security officials to conduct searches of students, their vehicles, and their belongings if the authorized school official has reasonable suspicion to believe that the search will result in evidence that the student violated the law or the District Code of Conduct. The search may include conducting a field test.

VISITORS TO THE SCHOOLS

The Building Principal or their designee is responsible for all persons in the building and on the grounds. For these reasons, the following rules apply to visitors to the schools:

Anyone who is not a regular staff member or a student at the school will be considered a visitor.
All employees in school buildings will wear their SSCSD ID badges.
All visitors to the school must report to the main office or designated area upon arrival at the school. All visitors must present a photo identification which will be screened by our visitor management system. Each visitor will be required to sign the visitor’s register and will be issued a visitor’s identification badge, which must be worn at all times while in the school or on school grounds. The visitor must sign out at the main office or designated area before leaving the building.
Visitors attending school functions that are open to the public, such as parent-teacher organization meetings or public gatherings, are not required to register, but are required to remain in the location of the activity.
Parents or citizens who wish to visit a classroom while school is in session are required to arrange such visits in advance with the classroom teacher(s) and will be permitted at the discretion of the Building Principal or designee in order to keep class disruption to a minimum.
Teachers are not expected to take class time to discuss individual matters with visitors.
Any unauthorized person on school property will be reported to the Principal or their designee. Unauthorized persons will be asked to leave. The police may be called if the situation warrants.
All visitors are expected to abide by the rules for public conduct on school property contained in this Code of Conduct.
No students will leave school before the end of the school day unless signed out in the office as per school procedures.
Administrative permission must be granted to meet with a student during the school day or at school sponsored events.
Visitors who are volunteers must have a completed and approved application form, including contact information and references, on file in the building’s main office prior to volunteering. A volunteer shall be defined as a person willing to donate their time and skills to assist school personnel in the implementation of various programs and activities within the District.
All persons on school property or attending a school function shall conduct themselves in a respectful and orderly manner. In addition, all persons on school property or attending a school function are expected to be properly attired. Prohibited conduct, consequences and enforcement are specified in the Code of Conduct document.

DISSEMINATION AND REVIEW

This summary document is included in all student handbooks and the Code of Conduct Summary document is distributed to all Parents. It is reviewed and updated as necessary each year. The complete Code of Conduct, Board of Education Policy 5300, which has been approved by the Saratoga Springs City School District Board of Education, is available online and in every school building for Parent and community review. Any questions or clarifications may be requested from District and Building Administrators. The complete Code of Conduct can be accessed on the District’s website (www.saratogaschools.org). A link to a translation tool is also available on our website.

Gun/Weapon Free Schools Policy

It is important for all members of the public to understand that it is illegal for any firearm or weapon to be brought onto school property by an individual other than a peace officer or law enforcement official in the discharge of legal duties. The Saratoga Springs City School District Board of Education may grant permission for individuals that have been designated by the district to carry a firearm while performing his or her duties while on campus. According to the Gun Free Schools Act, starter pistols, explosives, other weapons able to expel a projectile, even portions of a workable weapon, are all covered under this legislation. This information is extremely important, not only for students who could suffer severe penalties of up to one-year removal from school, as well as mandatory referral to law enforcement or juvenile delinquency officials for prosecution, but also for Parent and community members who might also face legal prosecution for violating this Act.

The full impact of this legislation makes it illegal for someone to drive onto school property with a firearm or similarly defined weapon in their possession or in their vehicle. In accordance to a weapon being on the school grounds, this gun free school zone law applies to within 1000 ft. of the school building. Additionally, this law applies to not only “the school district property”, but also applies to all school events held on or off campus. This means a Parent returning from a day of hunting should not have the rifle or shotgun in their vehicle if they come to school to pick up their child or attend an evening meeting. Beyond strict compliance with the law, there is also the concern for the potential of some unintended tragedy whenever firearms are brought in close contact many people, including children. Please use particular caution in the fall when so many citizens may be involved in hunting or target shooting activities.

Security Information

Events that may endanger the welfare of our students and staff are extraordinary and require a commitment to planning as well as coordinated action by our Building Emergency Response Team (BERT) to evaluate, lower the threat level and to work closely with local emergency providers once they enter school property. We have no control over when these events may occur. It is imperative that we implement a response system that includes the following:

Ensures the safety of students, staff and visitors
Protects district facilities, property and interests
Stabilizes the incident in a brief period of time
Provides support to and works collaboratively with emergency providers
Communicates effectively with Parents and media.

In order to ensure that our students and staff remain safe during the school day, please adhere to the following:

During each visit to our school, please be sure to report to the designated sign in desk, topresent a photo ID, sign in and receive a visitor’s badge.
Report directly to the location you designated on the sign in sheet and return to the designated sign in desk immediately after leaving your designated location.
If your intended destination in the building is changed, or altered, you must report this change immediately to the sign in location.
Report any suspicious and/or unusual activity observed on school property to the Building Principal or building staff.

Transportation Guidelines

Transportation Purpose and Objective

Pupil transportation is a necessary service and an integral part of the total educational program. The major objectives of the pupil transportation program are to provide safe transportation, operate an efficient and economical transportation system, adapt transportation to the requirements of the instructional program, and maintain conditions on the buses which are conducive to the best interests of students.

Philosophy

The school bus is considered an extension of the school; therefore, the safety and welfare of all pupils riding school buses is a major responsibility of the school district. Bus discipline, in order to be effective, must be a cooperative effort involving the transportation department, administrators, parents and pupils.

Roles/Responsibilities

Transportation personnel will receive orientation on a regularly scheduled basis regarding general discipline, pupil behavior, pupil rights, bus rules and disciplinary procedures.
Bus drivers, teachers and administrators will be responsible for orienting pupils on a regularly scheduled basis regarding bus behavior.
Pupils will be under the authority and supervision of the bus driver while on the bus and will be expected to adhere to directions at all times.
Bus expectations will be published and distributed to parents/guardians, pupils and bus drivers, and they will be posted on every bus.
Pupils who are disorderly and insubordinate will be subject to disciplinary actions.
Disciplinary action for misbehavior will be the responsibility of building administrators in collaboration with the Director of Transportation (or their designee).
Disciplinary action will be reasonable and administered in a progressive manner with pupil’s rights to due process guaranteed.
The Building Principal or the Director of Transportation (or their designee) will be responsible for notifying Parent of disciplinary action resulting from bus referrals in order to obtain their support and cooperation.

Unauthorized Entry on School Buses

For safety and security reasons, unauthorized persons are not allowed to board or ride a school bus at any time, unless prior approval has been received from the transportation department. This includes Parent daycare providers, siblings and underage children.

Student RFID (Radio-Frequency Identification) Cards

Students are issued RFID Cards that are used for attendance and accountability purposes on school buses. The following pertains to the use of the RFID Cards:

Students are required to use their RFID Card when boarding and leaving the bus each day. The bus driver will remind students of this requirement if they fail to use their card.
If a student repetitively fails to scan their card when entering/exiting the bus, or consistently loses their card, drivers may submit written discipline referrals.
If a student has not received an RFID Card, or their card is lost or stolen, students in grades K-5 should notify their driver, students in grades 6- 8 should notify the Student Services Center, and students in grades 9-12 should notify the High School Main Office.

Reporting School Bus Incidents/Concerns

If the incident/concern specifically relates to the bus driver or bus driver’s assistant, please call the Transportation Department at 518-587-4545 (inform receptionist).
If the incident/concern is student discipline related and on the school bus:
1. The first step is to inform the driver who will take the appropriate steps to address the concern.
2. If this does not resolve the problem, inform your building team.
If the concern involves bus routing or bus stops, please email the Transportation Routing Office at routing@saratogaschools.org
Any other bus concerns may be directed to the Bus Dispatch Office at 518-693-1316

Bus Behavior Expectations

Students should always conduct themselves in a manner consistent with established standards for classroom behavior in accordance with the Code of Conduct.

Inappropriate student behavior can cause the driver to become distracted, which can increase the chances of the bus being involved in an accident. The following “Bus Behavior Expectations” are posted in each school bus:

Be Safe, Be Respectful, Be Responsible
Follow driver instructions the 1st time
Always remain seated in your assigned seat
Keep the aisle, windows & emergency exits clear
Always use an inside voice. (Level 1-2)
Keep body parts/objects to yourself
Always treat others with respect
No tobacco products or illegal substances
No eating/drinking & keep your bus clean
No hazardous items or fragrances allowed
No profanity or rude behavior
No photos, videos or laser pointers allowed
Headphones must always be used

Violations of the rules above may result in the following consequences:

Warning
Assigned seat
Parent phone call
Discipline Referrals
Bus Suspension
Restitution for damages or cost of replacement of RFID Cards.

Parents may request a transportation conference if a bus suspension is assigned. Transportation conferences may also be utilized for students accumulating 10 bus referrals and 20 days of bus suspension during a school year.

Transportation Changes

Student transportation is scheduled to and from the student’s primary residence. If transportation is needed to a different location on a regular basis for daycare or joint custody purposes, the Parent must complete a Transportation Change Form.

Transportation Change Forms must be renewed on a yearly basis by June 1 ^St for the following school year. Forms received after August 15^th will not be processed until after the first week of school. For changes during the school year, submit forms as soon as possible.
Only students in grades K – 8 are eligible for transportation changes for daycare purposes.
Transportation is available to accredited daycare centers within the school district boundaries. If your elementary school children will be attending private or home-based daycare, that location must be within the boundaries of the elementary school in which they attend.
Requests will be approved on an annual basis if seating is available on established bus routes. Additional buses will not be added to accommodate transportation change requests.
Students are not allowed to ride a different bus for social functions, jobs (including babysitting), scouting, religious activities or any other non-approved activity as determined by the Building Principal.
Students who are not eligible for transportation are not permitted to ride home with a friend for an afterschool activity.
In the event of an emergency and your child needs to ride a different bus or get off at a different stop on the same bus, please send a note to the school with your child. The note must then be approved by the school office. If an emergency occurs during the day, please contact your child’s school office as soon as possible to arrange for alternate transportation.
Transportation Change Requests: Parent completes and submits the electronic “Transportation Change Request” form on the school district website. Assistance with this process can also be found at the Transportation Department, the Registrar’s office, or each of the district’s six elementary school offices. Upon receiving an approval/denial from the transportation department, the transportation department notifies the Parent of the decision. Elementary Schools are also notified by the transportation department and are provided updated bus schedule information. Requests received after August 15^th may not be honored until after school begins.

Bus Schedule Information

The Traversa Ride 360 mobile app and website provides secure access to “real time” student transportation information, student ID card scans, current bus location and estimated arrival time at the bus stop. Instructions to access Traversa Ride 360 can be found on the Transportation Webpage on the district website.

Students should be at their bus stop 5 minutes before the bus is scheduled to arrive in the morning.

If you have bus routing questions, please email the routing office at routing@saratogaschools.org.

Assigned Seating on School Buses

The school district reserves the right to assign student seating on school buses for safety, efficiency and disciplinary reasons. In addition, assigned seating is required on all middle school and elementary buses. Drivers should have assigned seats in place by early October after considering grade level, compatibility, behaviors, siblings, friends etc. Assigned seats are also subject to change at any time during the school year.

Dangerous Substances

D.O.T. regulations prohibit aerosol cans, glass containers and flammable substances inside the passenger compartment of school buses. Therefore, students shall not carry these items on school buses at any time. Perfumes and colognes shall not be discharged on school buses because they can cause an adverse allergic reaction with some individuals.

Food and Beverages on School Buses

New York State Education Department regulations prohibit eating or drinking on the bus. The reason for this regulation is due to the danger of a child choking when eating on a school bus and due to students, who have food allergies. So, please remember, no eating or drinking on the bus at any time.

Transporting Large Items on School Buses

For the safety of all occupants being transported on district school buses, the following guidelines have been established to provide information on the size of items that students may transport on school buses.

Objects smaller than 36 inches (length) by 12 inches (width) by 8 inches (depth) can be transported on school buses. These items must be kept on the student’s lap or on the floor between their legs. They must not obstruct the center aisle of the bus or be placed in a seat alongside a student, especially if another student needs to sit there.
Objects that can obstruct or impair the vision of the driver are prohibited.
Hockey and lacrosse sticks are allowed to be transported on the bus but must be stored behind the driver’s seat.
Any items that are larger than the sizes listed above must be transported by other means, or arrangements may be made to store the items in the school. This includes large athletic equipment bags, skis, ski poles, sleds, skateboards, bicycles and fishing poles.

This policy is designed to provide the safest environment for all occupants riding on our school buses. If you have questions regarding this policy, please contact the Transportation Department at 518-587-4545.

Use of Personal Electronic Devices on School Buses

Improper use of electronics on the school bus can cause a distraction to the driver and may be detrimental to the safety and well-being of other students and bus drivers. Therefore, the following guidelines are provided in accordance with the district’s Code of Conduct policy.

Cell phones and other electronic communication devices shall not be used to bully, discriminate, threaten, harass, or denigrate other students or school personnel.
Devices may not be used while boarding/discharging or crossing, and during emergency situations or school bus safety drills unless authorized by the driver.
Video/audio recordings and pictures are not allowed to be taken by students riding District buses.
Laser pointers and other objects that can obstruct or impair the vision of the driver are not allowed to be used on school buses at any time.
iPods, tablets, or other similar electronic devices may be used on school buses only if equipped with headphones and the volume is maintained at a level that does not disrupt the driver or other students.
Headphones must be used when listening to music, playing games, or viewing content on devices. For student safety reasons headphones must be removed when entering/exiting the bus or crossing at bus stops.
Any devices that is being used inappropriately may be confiscated by bus drivers and returned to the students when they depart the bus. If a student continues to use their device inappropriately, a discipline referral may be submitted, and the device may be confiscated and returned only to a Parent.
The school District will not be held responsible for the loss or theft of any personal electronic device.

Failure to follow these and any bus rules may result in disciplinary action in accordance with the Code of Conduct.

Late Buses

Late buses operate from the High School and Middle School on a schedule set by each school. The following are the guidelines for the late runs:

Students are required to submit a late run pass to the bus driver as well as scan their school provided ID card upon boarding the bus. The pass must be signed by a teacher and approved by the school’s office.
Late run route zone maps are available on the School District’s website.
As there are only a limited number of buses for each school, ride times will vary depending on the number of students riding on a given day. The drivers adjust their routing daily in order to minimize ride times; however, ride times will be longer on days when there are many students riding. You may contact the transportation dispatch office at (518)693-1316 after the departure time of the late runs for an approximate arrival time for your student.
Students will be dropped off as close as possible to their regularly assigned bus stops only and are not allowed to be dropped off at places of employment, social events, or other activities.
Students will not be allowed to ride to the YMCA unless they are enrolled in a YMCA sanctioned after-school program.

Dignity for All Students Act (DASA)

The Dignity for All Students Act (DASA) was enacted effective July 1, 2012. The purpose of DASA is to afford all public-school students an environment free of discrimination and harassment. DASA prohibits harassment of students by employees and fellow students.

Bullying is defined as an intentional act of aggression based on an imbalance of power that is meant to harm a victim either physically or psychologically. This usually occurs repeatedly over time but could be a single serious event. DASA incidents may happen in school, at school events, or off campus if it involves cyberbullying or an event that affects the victim’s ability to attend school and fully take part in our academic and extracurricular programs.

Students are protected under DASA if the bullying involves incidents related to the following “Protected Classes.”

Race (Actual or perceived)
Color
Weight (Size)
National Origin
Ethnic Group
Religion, Religious Practice
Disability
Sexual Orientation, Gender (Including gender identity or expression) or Sex
Cyber-Bullying

Incidents of bullying or cyberbullying may be pursued through informal intervention and mediation or through the filing of a formal complaint. All conversations are kept confidential to the extent permitted by law. Students and parents are encouraged to report bullying incidents to a staff member. This could be a teacher, administrator, school psychologist or school counselor.

The DASA coordinator for the building is the principal.

The District DASA Coordinator is Dr. Hillary Brewer, Director of Personnel Development. She can be reached at h_brewer@saratogaschools.org or by phone at 518-583-4713. You may also file an anonymous written complaint through our online Dignity for all Students Act (DASA) Bullying Reporting Form found on the school website (www.saratogaschools.org). Please click on the “About Us” tab at the top of the webpage and then select “Policies and Procedures” listed on the right.

Family Educational Rights and Privacy Act (FERPA)

This is to advise you of your rights with respect to student records pursuant to the Family Educational Rights and Privacy Act (FERPA). FERPA is a federal law designed to protect the privacy of student records. The law gives parents and students over 18 years of age (referred to in the law as “eligible students”) the following rights:

The right to inspect and review the student’s education records within 45 days of the day the district receives a request for access. Parents or eligible students should submit to the Building Principal a written request that identifies the records they wish to inspect. The principal will plan for access and notify the Parent or eligible student of the time and place where the records may be inspected.
The right to request the amendment of the student’s education records that the Parent or eligible student believes are inaccurate or misleading. Parents or eligible students may ask the district to amend a record that they believe is inaccurate or misleading by writing the Building Principal, clearly identifying the part of the record they want to change and specifying why it is inaccurate or misleading. Please note that the amendment procedure may not be used to challenge a grade, an opinion, or a substantive decision made by the school district about a student.

If the district decides not to amend the record as requested by the Parent or eligible student, the district will notify the Parent or eligible student of the decision and advise them of their right to a hearing regarding the request for amendment. Additional information regarding the hearing procedures will be provided to the Parent or eligible student when notified of the right to a hearing.

The right to consent to disclosures of personally identifiable information contained in the student’s education records, except to the extent that FERPA authorizes disclosure without consent. There is an exception to FERPA’s prohibition against non-consensual disclosure of personally identifiable information from education records, pursuant to which the district may disclose personally identifiable information from education records without consent.

One exception which permits disclosure without consent is disclosure to “school officials” with legitimate educational interests. A school official is a person employed by the district as an administrator, supervisor, instructor, or support staff member (including health or medical staff and law enforcement unit personnel); a person serving on the school board; a person or company with whom the district has contracted to perform a special task (such as an attorney, auditor, medical consultant, or therapist); or a Parent or student serving on an official committee, such as a disciplinary or grievance committee, or assisting another school official in performing his or her tasks. With respect to what constitutes a ‘legitimate education interest’, it is generally accepted that a school official generally has a legitimate education interest if the official needs to review an education record in order to fulfill their professional responsibility.

A student or Parent who believes there has been a violation of the provisions of FERPA may file a complaint with the Family Policy Compliance Office, U.S. Department of Education, 400 Maryland Avenue, S.W., Washington, DC 20202-5920. Complaints must contain specific allegations of fact giving reasonable cause to believe that a violation of FERPA has occurred. More information regarding the complaint process is available at the U.S. Department of Education’s website.

Notification

The Federal Family Educational Rights and Privacy Act (FERPA) generally protects “student records” from disclosure. However, FERPA allows schools to disclose, without Parent consent, certain “directory information” such as a student’s name, address, telephone number, date and place of birth, participation in athletics, honors, awards, and photographs, unless Parents have advised the district to the contrary. The primary purpose of the “directory information” exception to FERPA is to allow Saratoga Springs City School District (SSCSD) to include this type of information in school publications such as newsletters, calendars, the school district website, ParentSquare, and social media outlets. In addition, it allows for the publicity of student accomplishments or specific educational programs to the electronic (television) and print (newspaper) media. SSCSD has designated and historically released the following directory information:

SSCSD has designated and historically released the following directory information:

Student’s name
Address
Telephone listing
Electronic mail address
Photograph
Date and place of birth
Major field of study
Dates of attendance
Grade level
Participation in officially recognized activities and sports
Weight and height of members of athletic teams
Degrees, honors, and awards received
The most recent educational agency or institution attendance

Parents not wishing directory information about their child to be used in either district publications, released to the media or on the district website must fill out the FERPA opt-out form. This form must be filed annually in September.

Media

At various times throughout the school year, newspapers and TV stations may be present at the school to take pictures and report on different school functions and activities. If you do not wish to have your child’s information released to the media, used in district publications, or on the district website you must fill out the FERPA Online Opt-Out Form which can be found on the school website. You must submit this form annually.

Harassment

It is the policy of the Saratoga Springs City School District that harassment and discrimination based upon actual or perceived race, color, creed, religion, national origin, sex, gender, sexual orientation, disability, or other legally protected category is unacceptable conduct and will not be tolerated. This is in keeping with efforts to establish an environment in which the dignity and worth of each member of the school community is respected. The district’s goal is to provide a community where all students and staff are accepted as individuals.

Harassment of any member of the school community by an individual is prohibited on school property or in connection with school-related activities.

Complaint Processing

The District will promptly and thoroughly investigate all complaints of discrimination and/or harassment whether verbal or written, formal or informal. Students and parents should report such incidents to the student’s teacher, building psychologist, or building administrator.

Hazing Policy

Joining groups is a basic human need. Forming a sense of identity and belonging is a major developmental task for students. In any group activity, building a spirit of team comradery should be an important goal. The Saratoga Springs City School District enacts this policy to ensure and maintain a safe learning environment for students that is free from hazing. Hazing activities of any type are inconsistent with the educational goals of the school district and are prohibited at all times.

Definition of Hazing

“Hazing” means committing an act against a student or group of students, or coercing a student into committing an act that creates a risk of harm to a person, in order for the student to be initiated into or affiliated with a student organization, or for any other purpose. The term hazing includes, but is not limited to:
1. Any humiliating or dangerous activity expected of a student to join a group, regardless of the student’s willingness to participate (conduct has the potential to endanger the mental or physical health or safety of a student).
2. Any hurtful, aggressive, destructive or disruptive behavior such as but not limited to striking, stripping, sleep deprivation, confinement in a restricted area, calisthenics or other activity that subjects the student to a risk of harm or that adversely affects the mental or physical health or safety of the student.
3. Any use or abuse of tobacco, alcohol, drugs or other substances that subjects the student to a risk of harm or that adversely affects the mental or physical health or safety of that student.
4. Any activity that intimidates or threatens the student with ostracism; subjects a student to mental stress, embarrassment, shame or humiliation; or adversely affects the mental health or dignity of the student or group of students.
5. Any activity that causes or requires the student to perform a task that involves violation of state or federal law or of school district policies and regulations.

Custody

If custody of a child is limited by court order, a signed copy of that order must be on file at the school. Without a signed court order, either Parent may request to see a teacher, be contacted in an emergency, view school records or sign a child out of school. If custody papers have been updated, it is imperative to provide the school with a copy of the most recent court order. Parents should make sure the court papers on file are the most recent and that the rulings listed are current.

First Name/Birth Gender Change

In an effort to protect privacy, maintain confidentiality and create a safe and supportive environment for Transgender and Gender Nonconforming Students, the District continues to hone its practices and protocols in order to comply with the guidance that has been provided by the Office of the Attorney General (OAG), the New York State Education Department (SED) and the New York State Board of Regents. If you have questions or would like assistance regarding a first name/birth gender change, please contact the school’s Building Principal.

Moving

It is very important for the school to have accurate records on each child. If you are moving within the District or moving out of the District, please make sure to use the following procedures:

Moving Within the District

Parents of students moving within the District are required to submit a Change of Information form with the district to inform the school of your new address. Please allow up to five business days for the change to go into effect. Two (2) current proofs of residence must also be provided when changing a primary address.

Moving Out of the District

If you are moving outside the Saratoga Springs City School District, please notify the school in person. You will need to fill out and sign a “Student Discharge Form.” You will receive a transfer form to present to the new school when you register your child. The new school will request records after your child has enrolled.

School Records/Child’s Surname

Please be aware that permanent school records (report cards, cumulative folders, etc.) must reflect the last name recorded on your child’s birth certificate. If your child’s name has been legally changed, please bring documented legal proof of the change to the office of the School Registrar as soon as possible.

Student Privacy

The Board of Education recognizes that student privacy is an important concern of Parents, and the Board wishes to ensure that student privacy is protected pursuant to Federal and State law and regulation, specifically to the Protection of Pupil Rights Amendment. To that end, the Board has revised policies on student privacy.

Under the Protection of Pupil Rights Amendment, and the Saratoga Springs City School District’s policies on student privacy, you have the right to opt your child out of the following activities:

The collection, disclosure and use of personal information gathered from students to market or sell it. This does not apply to the collection, disclosure, or use of personal information collected from students for the exclusive purpose of developing, evaluating, or providing educational products or services for, or to students, such as:

1. college or other postsecondary education recruitment, or military recruitment;
2. book clubs, magazines and programs providing access to low cost literary products;
3. curriculum and instructional materials used in schools;
4. tests and assessments used to provide cognitive, evaluative, diagnostic, clinical, aptitude, or achievement information for students or to generate other statistically useful data for the purpose of securing such tests and assessments, and the subsequent analysis and public release of the aggregate data from such tests and assessments;
5. student recognition programs; and
6. the sale by students of products or services to raise funds for school related activities.
  1. Please note that the Saratoga Springs City School District does not authorize collection of student data for marketing purposes or for sale purposes.

The administration of any non-emergency, invasive physical examination or screening that is required as a condition of attendance, administered by the school not necessary to protect the immediate health or safety of the student or other students and not otherwise permitted or required by state law. The term “invasive physical examination” means any medical examination that involves the exposure of private body parts, or any act during such examination that includes incision, insertion, or injecting into the body, but does not include a hearing, vision, or scoliosis screening. It does not apply to any physical examination or screening required or permitted under state law, including those permitted without Parent notification.

Under the Protection of Pupil Rights Amendment, the following will not occur without prior written parental consent for minor students:

The administration of any survey revealing information concerning one or more of the following:
1. political affiliations or beliefs of the student or the student’s Parent;
2. mental or psychological problems of the student or the student’s family;
3. sex behavior or attitudes;
4. illegal, anti-social, self-incriminating or demeaning behavior;
5. critical appraisals of other individuals with whom respondents have close family relationships;
6. legally recognized privileged or analogous relationships, such as those of lawyers, physicians, and ministers;
7. religious practices, affiliations or beliefs of the students or the students’ Parent; or
8. income (other than that required by law to determine eligibility for participation in a program or for receiving financial assistance under such program).

Inspection of Instructional Material

Parents shall have the right to inspect, upon request, any instructional material used as part of the educational curriculum for students. “Instructional material” is defined as: “All instructional materials, including teacher’s manuals, films, tapes, or other supplementary material which will be used in connection with any survey, analysis, or evaluation as part of any applicable program shall be available for inspection by the Parent or guardians of the children. It does not include tests or academic assessments.”

A Parent who wishes to inspect and review such instructional material shall submit a request in writing to the Records Access Officer. Upon receipt of such a request, arrangements shall be made to provide access to such material within 45 calendar days, unless such review, at the discretion of the district, would disrupt the current educational process. In which case, the materials shall be made available as soon as practicable.

Notification

The Federal Family Educational Rights and Privacy Act (FERPA) generally protects “student records” from disclosure. Parent and eligible students shall be notified at least annually, at the beginning of the school year, and when enrolling students for the first time in district schools of this law. The school district shall also notify Parent within a reasonable period after any substantive change to this law.

Data Protection Policies

Parents and students should also be aware that the Board of Education has specific policies concerning the care and protection of student data by the district and third-party vendors the district contracts with for services. Such policies include Information and Data Privacy Security, Breach, and Notification (Policy 8635).

Board of Education Meetings

Board of Education meetings traditionally take place on the second and fourth Thursday of the month starting at 7:00 p.m., unless otherwise noted. Please check the school website (www.saratogaschools.org) for the meeting locations, agendas, minutes, and recordings.

Saratoga Springs High School Grading Philosophy

Feedback plays a critical role in learning. Best practices in giving feedback/grades:

Provide a realistic assessment and understanding of the individual student’s progress related to the essential skills and standards of the course.
Provide students with constructive, timely, specific, and frequent feedback.
Establish practices that allow for the development of self-reliant and intrinsically motivated learners.
Establish consistent criteria for grading in each course, independent of which instructor teaches the class.
Consider evidence of student learning when determining final grades.

The Saratoga Springs High School Grading Philosophy was developed through the collaborative efforts of the Building Equity Leadership Team, with the representation of all stakeholder groups in our school community. Its purpose is to guide reflections and discussions in grading practices.